HSO Meeting Minutes

Notes From the Meeting on November 15th, 2022. ⌛

Below you will find everything we went over during this HSO meeting.

Attendees

Allyson Mendenhall, Amanda Campbell, Abby Winter, Beth Spexarth, Kati Thul, Rhonda McCurry

Call To Order

Amanda C at 6:04pm

Approval of Minutes

Sept 6th, 2022 minutes - Approved 4-0

Officer Reports

  1. President:
    • Available volunteer opportunities
      • Colwich Christmas Fest (2 slots)
      • Conference meal coordinator (Feb)
      • Most events are coming under budget
  2. Vice President
    • Future Spirit Nights
      • Feb - roller skating
      • May - Charlie’s car wash
  3. Treasurer:
    • Current balance: Contact HSO
  4. Secretary

Old Business/Committee Reports

  1. September
    • Teacher Appreciation Cart
      • Cost $74
    • Gambino’s Spirit Night
      • Brought in $130
    • Teacher Conference Meal
      • Cost $162
    • Rent the Marquee Fundraiser
      • Brought in $95 so far
  2. October
    • Coffee With Cardinals
      • 203 RSVP plus 50ish staff
      • Cost $68, $200 in donations
      • More donuts!
    • Parents Night Out
      • Canceled due to lack of interest
    • Trunk or Treat
      • Spent $102
    • Class Halloween Parties
      • All went well
  3. November
    • Veterans Day reception
      • 33 Veterans, 34 guests signed in
    • Winter Market Bake Sale
      • Aprox $130
    • Coin Wars (14th-18th)
      • Going well so far - over 66% to goal in first 2 days!
      • Add an incentive if we hit goal early and need a boost hit a higher goal

New Business/Announcements

  1. Principal’s Report - Kati Thul
    • PreK playground update
      • HSO paid for equipment from donor specified funds
      • Comes out of the ground tomorrow! Hired a company to take care of it. Kati will be there.
      • Removal costs $4,800
        • $2,513.06 of that paid by HSO from donor specified funds
        • CES pays the remainder
      • Ground cover remaining to purchase
        • Abby will get Kati contact info on turf
  2. Upcoming events
    • 12/11/22 - Colwich Christmas Festival @ REC from 4:30-7:00pm
      • HSO sponsoring bookmark and ornaments
        • Motion $75 budget AC, 2nd RM
        • Passed 7-0
    • 12/12/22 - Spirit Night @ Barn’rds
      • Barn’rds will provide fliers
      • Get out poster board morning of
    • 12/12/22 - Teacher Appreciation Cart
      • Vote on Teacher Christmas Gift
      • $50 gift cards to Amazon, WalMart, Target?
      • Motion to approve $1,500 for teacher gift cards RM, 2nd BS
        • Approved 7-0
    • Funding Requests
      • Mrs. Steele (passed 10/10/22 - mileage)
      • Mrs. Thul (donor funded)
      • Mrs Winter (vote)
        • Motion to fund AC, 2nd BS
        • Passed 7-0

Next Meeting

  1. Tuesday, January 10, 2023, 6pm, The Keg
    • Carnival meeting
    • Will reinstate RSVP
    • Parents that attend earn a dress down day for their student(s)

Adjournment Time

7:05pm

Who can attend HSO meetings?

Any parent or guardian of children enrolled in CES, or anyone in the Renwick school district interested in the purposes of the organization.

Why should I attend?

This is a great way to meet other parents and to help your child’s school.

How many meetings a year?

Only 4 meetings! Check the calendar for details. We might have additional meetings if they are needed for the carnival fundraiser.

I missed a meeting. How can I stay informed?

We post all of our meeting minutes online. You can find them here.

What time are the meetings?

They usually start in the evenings around 6pm or 6:30pm. Be sure to check the flyer for the meeting in question.

Where are the meetings?

Most often they will be at CES in the library or music room located next to the new south gym. Please be on the lookout for any changes.

Where do I park?

Park behind the school and use the west entrance.

How long are the meetings?

We do our best to keep the meetings to 75 minutes. There may be times that they go slightly over.

Can I bring my kids?

Yes, but please bring them a quiet activity to keep them entertained. If bringing a tablet, please bring headphones. Mainly, we’re just trying to avoid disturbing the meeting.

Is there food or drink?

We will not be serving any food or drink.

What is discussed at the meetings?

We discuss upcoming events (i.e. Coffee with Cardinals, Fundraisers, etc.). We also vote on what to fund for CES. Then we’ll get to discuss ideas and issues with teachers and the principal.

What do I need to bring to the meetings?

You may need a pen/pencil and a smile. We will provide a handout with the agenda.

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  • Mailing Address
  • Colwich HSO
  • 401 S. Marian St
  • Colwich, KS 67030
  • EIN 46-4417245