HSO Meeting Minutes

Notes From the Meeting on September 6th, 2022. ⌛

Below you will find everything we went over during this HSO meeting.


Allyson Mendenhall, Amanda Campbell, Elizabeth Bryan, Abby Winter, Kati Thul, Emily Gaeddert, Kim Sigg, Christi Butterfield, Rebecca Wineinger, Lois Kincaid, Jaclyn Walker, Lisa Schwaiger, Karen Carmichael

Call To Order

Amanda C at 6:03pm

Approval of Minutes

May 12th, 2022 minutes - Approved 13-0

Officer Reports

  1. President:
    • Funded $632.92 toward District Vision Screener
      • Donor gave $500
      • HSO was $132.92
      • All district schools and HSO/Booster Clubs also donated
    • Lots of work on website
      • Ryan C is tech guy - let Amanda C know if any bugs or issues
      • Just over 100 people on our mailing list
  2. Vice President
  3. Treasurer:
    • Current balance: Contact HSO
  4. Secretary

Old Business/Committee Reports

  1. New track uniforms - discussed in May and tabled to fall
    • See Principal’s report in new business
  2. New HSO officers
    • Amanda Campbell - President
    • Allyson Mendenhall - Secretary
    • Abby Winter - Vice President
      • Vote 27/27 via unanimous online ballot- August 23, 2022
    • Beth Bryan - treasurer
      • Vote 27/27 via unanimous online ballot- August 23, 2022

New Business/Announcements

  1. Principal’s Report - Kati Thul
    • Feels uniforms should be from building budget
      • Got 3 quotes
      • Shared design for new track uniforms
      • Company is sending ones to try on
      • Should be ready by Christmas
    • Long term goals/larger projects
      • PreK appropriate playground
        • It is expensive
        • Will be a long term project
        • PreK teachers have looked with several companies
        • Flooring is another expensive part
        • Looking for grants
        • Lions Club
        • Talk to local businesses (ICM, Cushman Wakefield)
  2. Upcoming events and Volunteers
    • September
      • Teacher Appreciation Cart
      • Gambino’s Spirit Night (21st)
        • Runs all day
        • Order online with code Colwich2022
      • Teacher Conference Meal (28th)
      • Rent the Marquee Fundraiser
    • October
      • Coffee With Cardinals (7th)
        • Also all school mass at PSR
      • Parents Night Out (7th)
      • Trunk or Treat (29th)
    • November
      • Veterans Day reception (11th)
      • Coin Wars (14th-18th)
        • Funds to support PreK playground
        • Prizes TBD
      • HSO meeting (15th)
      • Spirit Night (TBA)
        • Abby W working on this
  3. Website - download calendar
  4. Funding Requests
    • Heimerman - vote
      • RW move
      • AC 2nd
      • 13-0 pass
    • C Butterfield - vote
      • AC move
      • JW 2nd
      • 13-0 pass
    • Hall - vote
      • Discussion on cost, number of student it affects, more of an extra curricular
      • KT - move to donate $200 to AHS drama club
      • AW 2nd
      • 13-0
    • Harp - vote
      • Discussion on cost and who should fund
      • HSO to fund mileage for trip
      • Building budget to fund entry
      • AM move
      • KT 2nd
      • 12-0 pass
  5. New Bylaws
    • AC Move to accept as written
    • KC 2nd
    • 12-0 pass
  6. 2022-23 budget
    • Move to accept as written - RW
    • AW
    • Pass 13-0
  7. Carnival - discuss and decide
    • Discussion on carnival, costs, revenue, and work load
    • AM Move to proceed with Carnival for spring 2023
      • JW 2nd
      • 12-0 pass

Next Meeting

Tuesday, November 15, 2022, 6pm, CES Music room

Adjournment Time


Who can attend HSO meetings?

Any parent or guardian of children enrolled in CES, or anyone in the Renwick school district interested in the purposes of the organization.

Why should I attend?

This is a great way to meet other parents and to help your child’s school.

How many meetings a year?

Only 4 meetings! Check the calendar for details. We might have additional meetings if they are needed for the carnival fundraiser.

I missed a meeting. How can I stay informed?

We post all of our meeting minutes online. You can find them here.

What time are the meetings?

We start promptly at 6 pm.

Where are the meetings?

Most often they will be at CES in the music room located next to the new south gym. Please be on the lookout for any changes.

Where do I park?

Park behind the school and use the west entrance.

How long are the meetings?

We do our best to keep the meetings to 75 minutes. There may be times that they go slightly over.

Can I bring my kids?

Yes, but please bring them a quiet activity to keep them entertained. If bringing a tablet, please bring headphones. Mainly, we’re just trying to avoid disturbing the meeting.

Is there food or drink?

We will not be serving any food or drink.

What is discussed at the meetings?

We discuss upcoming events (i.e. Coffee with Cardinals, Fundraisers, etc.). We also vote on what to fund for CES. Then we’ll get to discuss ideas and issues with teachers and the principal.

What do I need to bring to the meetings?

You may need a pen/pencil and a smile. We will provide a handout with the agenda.

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